JOB BANK  

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If you would like MALA to advertise a legal assistant/paralegal position, please contact MALA at mala@malanet.org

There is no charge for this service.

We attempt to post new listings as quickly as possible. Each listing is maintained for four weeks, unless canceled earlier or renewed for an additional four-week term. We send automatic email notifications of each new job opening listed in the MALA Job Bank to all current MALA members.

MALA reserves the right to refuse posting of any listing submitted if we feel it does not conform to our standards or MALA's purposes.

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3/12/2025

MISSION STATEMENT:

The Montana Office of Discipline Counsel (ODC) exists to protect the public and maintain the integrity of the legal profession.

 

Learn more about the office here: https://montanaodc.org/ 

 

JOB OVERVIEW:

Are you looking for a position where you get to work with a great group of professionals who love what they do and are dedicated to public service?  Are you looking for a work environment that places high value on customer focus, individual responsibility, continuous improvement and professional growth?  If so, then you may be interested in a Paralegal position in the ODC.

 

As a Paralegal you will perform paralegal and administrative duties involving research and analysis of legal information regarding the Montana Rules of Professional Conduct and the Rules for Lawyer Discipline Enforcement and the federal and state statutes, court decisions, rules and regulations interpreting those rules for use by staff and staff attorneys. You will review complaints, analyze them and draft summary reports for review by staff attorneys. You will also be responsible for providing direct legal support and administrative support to the Chief Discipline Counsel.  

KNOWLEDGE, SKILLS AND ABILITIES:

If you are the right person for this opportunity, you will have the following knowledge, skills or abilities:

 

Knowledge of:

• General knowledge of the rules of civil procedure and administrative law and procedure.
• Knowledge of legal practice management software (CLIO), Excel, and WORD.
• Familiarity with the Montana or Model Rules of Professional Conduct (MRPC).

Skills in:

• Significant attention to detail as it relates to document preparation, proof reading and ensuring matter deadlines are met.
• Excellent written and oral communication skills

Ability to:

• Draft legal documents for filings before the Commission on Practice (COP) and the Montana Supreme Court.
• Work with many diverse personalities, including disgruntled/emotional complainants and respondents, in a diplomatic and tactful way.
• Work cohesively and as a team with a small, tight-knit staff.
• Handle multiple, frequently changing priorities, sometimes on short deadlines.

MINIMUM QUALIFICATIONS:

• Education, training and/or experience equivalent to a Bachelor degree in paralegal studies and one year of related progressively responsible experience to include legal research and writing, litigation support, case preparation, or 5 years directly related experience.
• Paralegal Certificate is preferred.

Equivalent combinations of education and experience may also be considered on a case-by-case basis.

 

HOW TO APPLY:

You are REQUIRED to attach a cover letter, resume, and writing sample at the time of application. 

 

In your cover letter please address the following question:

• How your professional career has prepared you to meet the requirements for this position? 

In your resume, include all work experience you have held that would help you qualify for this position, including duties and dates of employment (month & year - start & end).

 

Include a recent legal writing sample of less than 20 pages (5 pages is acceptable) solely written by you that displays your professional work.

 

Submit application materials to pbucy@montanaodc.org.  Position will be open until filled.

 

SALARY AND BENEFITS:

Competitive salary based on experience and education. Your paycheck is just part of your total compensation package!  Upon date of hire, employees working at least half-time for more than six months are eligible for paid health insurance premiums including medical, dental, and basic life insurance coverage.  Employees earn 80 hours of annual leave and 80 hours of sick leave per year, which begin to accumulate from the date of hire, and 10-11 paid holidays each year.  Membership in a 401K Retirement System – vesting criteria applies.

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2/16/2025

LEGAL ASSISTANT

 

Description

The position is responsible for performing a wide variety of legal assistant and administrative support functions for the County Attorney and staff Attorneys as they prepare for and try civil and criminal cases in Yellowstone County; does related work as required.

This position requires multi-tasking, independent work performance, independent problem solving, and determining deadline priorities for attorneys. This position also requires a comprehensive level of understanding of the court system, legal terminology, confidentiality, and services available on a local and statewide basis to assist the public.

To view complete job description, please click link below.
Class Specifications | Legal Assistant (E) | Class Spec Details 

Examples of Duties

• Performs a variety of complex legal assistant, secretarial and administrative support processes and procedures and analyzes a variety of subject matter required to determine appropriate actions to be implemented;
• Formats, prepares and proofs a wide variety of time-sensitive complex legal documents, including briefs, memos, complaints, affidavits, warrants, summons, writs, motions, notices, stipulations, findings of fact, judgments, petitions, warrants, dismissals and related papers in accordance with instructions or established customs and procedures, including e-filing;
• Attends Law and Motion, Omnibus Hearings, Trial Status Hearings, DN Hearings and Warrant Court (as required) assists assigned attorney during courtroom proceedings; studies case files and prepares proposed court orders for use by judges in criminal, domestic and civil actions, judgments, and dispositions after sentencing occurs; 
• Maintains Youth Court calendars, schedules hearings and attends Youth Court with assigned attorney and takes notes of the proceedings, as required;  

Minimum Qualifications

  Education/Experience/Training:

• Associate’s Degree in Legal Assistant Studies, Criminal Justice, or closely related field; and
• One (1) years’ legal assistant, or legal secretary experience; or
• Any equivalent combination of experience and training totaling three (3) years.

  Certifications:

• May be required to become CJIN/NCIC certified within six (6) month probationary period, if applicable; 
• Notary Public within six (6) month probationary period, if applicable.

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2/13/2025

RECEPTIONIST / LEGAL ASSISTANT

Job description

Seeking a full-time Receptionist/Legal Assistant for a fast-paced Estate Planning, Probate, Business Planning and Real Estate Firm in Columbia Falls, Montana. Must be able to multi-task and prioritize work while attending to important details and deadlines, as well as work independently. Applicant must have excellent writing, communication, and organizational skills. BEING ORGANIZED IS A MUST!

**(Salary DOE, plus Benefits)

Position Duties Include:

· Answer telephone calls and schedule client appointments and follow up;

· Prepare client documents for consultations;

· Organize and assemble client documents for client;

· Draft, review, and revise correspondence and documents as needed;

· Real property research and Deed preparation;

· File pleadings with the court E-filing website;

· Work in cooperation with office members to resolve issues and problems that arise;

· Communicate with clients, experts, court personnel, and other offices; and

· Other professional and administrative tasks as needed.

Preferred Applicant will Possess the Following:

· Computer experience with Windows based software programs, including Word, Microsoft   

  Office, Outlook and other common computer software programs;

· Experience with a case management program such as Clio;

· Ability to interact professionally and collegially with co-workers and clients;

· Be able to problem solve and follow specific instructions provided by attorney;

· Ability to organize and maintain client files in a confidential setting;

· Familiarity of legal terminology;

· Be empathetic, patient and understanding towards persons who have experienced a personal

  Loss; and

· Be organized.

Benefits and Compensation:

· Competitive starting salary, based on experience and education;

· Health Insurance and Aflac availability;

· Vacation and 401(k); and

· Pay increases depending on performance and revenue.

Job Type: Full-time

Pay: Starting at $20.00 per hour, DOE

Schedule:

• 8 hour daily shift
• 8:30 a.m. to 5:00 p.m.
• Monday thru Friday

Education:

• Associate’s Degree + (Preferred)

Experience:

• Microsoft Office: 1 year (Required)

Work Location: In person

Please submit resumes to: sgood@tankolaw.com

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2/13/2025

LEGAL ASSISTANT or PARALEGAL

Job description

Seeking a full-time Legal Assistant or Paralegal for a fast-paced Estate Planning, Probate, Business Planning and Real Estate Firm in Columbia Falls, Montana. Must be able to multi-task and prioritize work while attending to important details and deadlines, as well as work independently. Applicant must have excellent writing, communication, and organizational skills. BEING ORGANIZED IS A MUST! To qualify, applicants must have at least 1 year of experience in the legal field or possess a Paralegal Certificate.

**(Salary DOE, plus Benefits)

Position Duties Include:

Draft, review, and revise estate planning documents;

Real property research and Deed preparation;

Draft, review, and revise court pleadings;

Draft, review, and revise business planning documents;

File pleadings with the court E-filing website;

Work in cooperation with office members to resolve issues and problems that arise;

Communicate with clients, experts, court personnel, and other offices; and

Other professional and administrative tasks as needed.

Preferred Applicant will Possess the Following:

Computer experience with Windows based software programs, including Word, Microsoft Office, Outlook and other common computer software programs;

Experience with a case management program such as Clio;

Ability to interact professionally and collegially with co-workers and clients;

Be able to problem solve and follow specific instructions provided by attorney;

Ability to organize and maintain client files in a confidential setting;

Ability to prepare pleadings, estate planning documents, real estate documents and business documents with instruction and guidance;

Knowledge of legal terminology;

Be empathetic, patient and understanding towards persons who have experienced a personal loss.

Be a critical thinker with the ability to solve problems; and

Be organized.

Benefits and Compensation:

Competitive starting salary, based on experience and education;

Health Insurance and Aflac availability;

Vacation and 401(k); and

Pay increases depending on performance and revenue.

Job Type: Full-time

Pay: Starting at $23.00 per hour, DOE

Schedule:

8 hour daily shift

8:30 a.m. to 5:00 p.m.

Monday thru Friday

Education:

Associate’s Degree + (Preferred)

Experience:

Microsoft Office: 1 year (Required)

Work Location: In person

Please submit resumes to: sgood@tankolaw.com

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2/6/2025

OFFICE MANAGER / LEGAL ASSISTANT

Role Description

This is a full-time on-site role for an Office Manager/Legal Assistant at a boutique law office located in Bozeman, MT, Bridger Law. The role involves providing administrative assistance, managing office equipment, delivering exceptional customer service, and handling office administration tasks.

Responsibilities:

• Manage records and information
• Communicate quickly and effectively with clients and potential new clients
• Some out of office errands including post office, shopping for office supplies, bank deposits
• Maintain work facilities
• Provide administrative assistance to lawyers in office including filing, calling clients, e-filing, scheduling.
• Perform other office tasks (replenish office supplies, distribute mail, custodial duties, etc.)
• Organize and facilitate in office mediations for the lawyers
• Manage payments from clients and oversee accounts receivable
  

Qualifications:

• Proficiency with common office software and client relationship management tools.
• Ability to multitask, prioritize to-dos, and maintain an organized office environment.
• Strong written and verbal communication skills to interact with employees and clients effectively.
• Strong organizational and time management skills.
• Ability to identify and resolve issues related to office operations, facilities, or staff.
• Builds relationships with colleagues, manages conflict, and fosters a positive office environment.
• Ensuring accuracy in documentation, financial transactions, and other administrative tasks.
• Ability to manage accounts receivable, track expenses, and ensure financial compliance for clients.
• Efficiently manages time and deadlines to ensure smooth office operations.
• Ability to plan and coordinate office projects, such as office moves, events, or technology upgrades.
• Comfort with changing priorities and a dynamic work environment.
• Experience in a legal office setting is a plus
• Experience in the administrative field required

Work Hours and Benefits:

Monday through Friday, 9-5 (in office)

• health insurance
• disability insurance

Please submit resume to: sheryl@bridgerlawmt.com